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Executive Assistant

Date Posted: Apr 18
Type: Permanent
Wage: Unpublished
Job Number: 7145
Location: Unpublished

Executive Assistant
Direct Hire
PAY 70K-90K / year

The Administrator/Office Supervisor is responsible for performing secretarial and administrative duties. The Administrator/Office Supervisor executes complex and confidential secretarial and administrative assignments. This person applies advanced computer and process skills with a detailed understanding of the organization’s operation, and assists the Business System Administrator with day-to-day activities.

Essential Responsibilities and Duties

• Type and proofread formal letters, interoffice correspondence and miscellaneous documents; compose correspondence and responses to inquiries independently.
• Handles complex and highly confidential secretarial and administrative documents and
assignments
• Answer telephone and handle requests for information at an advanced level.
• Keeps managers informed about all meetings, appointments, and other time-
oriented requirements
• Set up and maintain department records and files.
• Arrange complex travel itineraries and reservations.
• Monitor accuracy, completeness and timeliness of all critical business systems transactions.
• Coordinate meetings and office communications.
• Schedule conference rooms, audio/visual equipment and other materials as requested.

Previous Experience and Competencies:

• Minimum high school or equivalency, Certificate or diploma is preferred
• 5 - 7 years of experience as an executive assistant to executive management level (president, C-Suite )
• Previous experience with as an executive assistant in the energy industry is a plus
• Excellent communication Skills both written and verbal

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