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Administrative Assistant

Date Posted: Sep 28
Type: Contract to Hire
Wage: $18-20/ hour DOE
Job Number: 7102
Location: Houston, TX

TITLE: Administrative Assistant

CLIENT: Energy Company

LOCATION: Houston, Texas (Energy Corridor)

TYPE: Contract-to-Hire

RATE: $18-20/ hour DOE


SUMMARY:
• Ensure an overall positive customer experience for internal and external customers aligned with corporate company values
• Manage client reception area, and visitor guidance support initiatives
• Coordinate marketing supply, and promotional items closet
• Prepare conference rooms for board meetings, client presentations, and special events
• Plan lunch and learn seminars working with marketing and business development teams on catering and logistics


DUTIES:
• Work with security team to ensure guests and visitor management communications are effective and timely
• Prepare guest and visitor correspondence includes creating security badges and visitor logs as needed
• Facilitate shipping and receiving of packages and deliveries on daily basis through approved shippers and vendors
• Coordinate catering, suppliers and vendors providing corporate company services, and includes invoice management and payment
• Maintains high levels of discretion with communications and confidential information
• In-charge of corporate company perception for maintenance, readiness and upkeep of reception area, conference rooms, kitchen and break rooms
• Manage inventory, supplies and stocking of food, beverage, office supplies needed for the department
• Prepares PowerPoint presentations for conferences and meeting room bookings
• Provides coverage and assistance for Office Manager including scheduling assistance and coverage for Leadership team

REQUIREMENTS:
• 3 years’ minimum experience supporting corporate or business office environment
• 2 years' experience with Microsoft Suite – Outlook in particular. Excel, Word, and PowerPoint
• SAP experience a plus

EDUCATION:
High School Diploma is required; Associates or Bachelor's a plus.

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