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Accounts Receivable/Payable Specialist

Date Posted: Apr 26
Type: Permanent
Wage: $65,000
Job Number: 6928
Location: Houston, TX

TITLE: AR/AP Specialist
CLIENT: Architectural design firm
LOCATION: Westchase Houston
TYPE: Permanent
SALARY: $55,000-$65,000
URGENCY: asap

SUMMARY: We are seeking to hire a full-cycle Accounts Receivable/Payable Specialist with A/E/C experience to assist with project accounting-related tasks, client invoicing and accounts payable, and to provide support to our billing and A/P teams.
Ideal candidate is a team player who can balance multiple tasks while working in a fast-paced, dynamic environment.

DUTIES:
Including, but not limited to,
- Assist with processing, coding, auditing of trade/consultant invoices and expense reports in compliance with company policies, procedures and deadlines
- Assist with ensuring timely payments of vendor invoices and expense vouchers, as well as vendor and employee inquiries
- Maintain Accounts Payable Aging Report and reconciling vendor accounts
- Maintain vendor integrity, 1099 information and filing
- Project accounting
- Contract and project auditing (contract review, project set-up, invoicing schematics, reporting/insurance requirements, issue insurance certificates and implementation of client-specific requirements
- Full-cycle billing
- Project analysis, reconciliation and maintenance
- A/R collections
- Coordinate with billing staff in the monthly planning and monitoring of ongoing status/completion of all invoicing, and provide assistance as needed
- Maintain Accounts Receivable Aging Report, document/update A/R notes and reconcile client accounts
- Assist with audit tasks as needed

REQUIREMENTS:

-- 5+ years of prior experience processing high volumes of payables and billings
-- Must have prior experience in an A/E/C firm
-- Proficient in Microsoft Office Suite (Outlook, Excel and Word)
-- Proficient in Adobe Acrobat or Bluebeam
-- Intermediate/Advanced skills in Deltek Vision
-- Ability to work in a fast-paced environment
-- Team player with ability to balance multiple tasks

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