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IT Administrative Analyst

Date Posted: Aug 27
Type: Permanent
Wage: 40000-60000 DOE
Job Number: 6962
Location: Houston, TX

TITLE: IT Administrative Analyst
CLIENT: Oil & Gas
LOCATION: Houston TX
TYPE: Permanent
SALARY: 40-60K DOE
URGENCY: ASAP


Job Description

The IT Administrative Analyst provides invoice and inventory management, contract and vendor management support, reporting and business intelligence concerning usage and tiered services contracts across our various telecommunication providers. This position is tasked with delivering consultative cost reduction, cost avoidance, and analysis ensuring cost savings and ongoing business requirements. The ideal candidate will have a Bachelor’s degree and 2-5 years of experience as a Wireless Communications Administrator, Invoice Analyst, Business Analyst, Billing Analyst and/or similar position within a corporate accounting function or service provider.

Role Priorities / Responsibilities:
· Ensure 100% capture and analysis of invoices for on-time processing while verifying accuracy
· Perform invoice audit, review and approve within desired SLA for accuracy and AP/GL coding
· Establish and maintain telecom/wireless inventory using inventory controls
· Provide communication to field management with regards to savings opportunities and best practices in wireless management
· Provide timely, detailed and accurate reporting to external and internal audiences
· Analyze monthly variances and trends as reported
· Recommends continuous improvement opportunities
· Analyze provider data and configuration settings to address issues and opportunities for improvement
· Investigate and resolve carrier disputes
· Update rates with vendor as necessary and provide data support in rate/services negotiation
· Submit payments, both manually and online, using vendors preferred method for payment
· Order processing and overseeing mobile management
· Maintaining vendor relationships and vendor management
· Overseeing and training field management in the use of vendor portals and other resources
· Creation of PO’s, AFE’s, vendor setup in Oracle
· Assisting Project Managers with cost analyst and maintaining, adhering, and forecasting of department budget
· Detailed analysis of vendor invoices to include tracking, reviewing, auditing, optimizing, approving and processing for payment
· Confidence in delivering in-person and web-meetings; including all levels/organizations
· Presenting findings, monthly reports, and ad-hoc reporting to management.
· Understanding of invoice, allocation, organizational hierarchy in relation to accounting practices
· Perform other duties as requested by supervisor
Essential Experience, Knowledge, Skills and Abilities:
· Basic knowledge of telecommunications, wireless services, and vendor management (voice, data, mobile, unified communications)
· Navigating vendor portals (wireline/wireless)
· Advance Excel proficiency to include vlookups, ratios, data subtotals
· Knowledge of Oracle Purchase Order processing preferred
· Ability to manage heavy volumes and often complex invoices
· Ability to escalate effectively and manage vendors (both partners and non-partner vendors)
· Ability to communicate effectively (verbal, written, email) with vendors, peers, direct and senior management
· Ability to work as a facilitator on project plans and new implementations
Preferred Qualifications, Education or Certifications (if applicable):
· Bachelor’s degree preferred
· 2-5 years of experience as a Wireless Communications Administrator, Invoice Analyst, Business Analyst, Billing Analyst and/or similar position within a corporate accounting function or service provider


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Clearpoint is a staffing agency for jobs in information technology, marketing, creative, and other professionals. We do business by building long-term, mutually beneficial relationships with our employees and clients.